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Clear pricing for bespoke automation

Every build is bespoke, quoted at a fixed price after a written specification, and yours to own once it’s live. These ranges show what typical projects cost, so you can judge whether a conversation is worth having.

Order automation

Capture, review and ERP sync

£8k–£12k ex VAT

Typical one-off build, fixed quote

Around 6 weeks
  • Order inbox monitored 24/7
  • AI extraction with confidence scoring
  • Product, stock, price and duplicate checks
  • Review queue and one-click approval
  • Orders created in your ERP
  • Roles, two-factor sign-in and audit log
  • Warehouse devices and pick lists
  • Carrier booking and label printing

The best place to start. Takes the copying and pasting out of order entry while your team keeps the final say.

Discuss order automation

Order to dispatch

The full workflow, inbox to booked shipment

£20k–£30k ex VAT

Typical across two phases, fixed quote per phase

Around 14 weeks
  • Everything in order automation
  • Rugged warehouse devices, kiosk-locked
  • Pick, pack, weigh and photograph on the device
  • Collections with ready-to-collect emails
  • Live carrier pricing and booking
  • Delivery price checks before invoicing
  • Labels and ship notes printed automatically
  • Scheduled shipments dashboard

Everything in order automation, followed by the warehouse floor and your carriers once phase one is live.

Discuss the full workflow

Add-ons

Extend either phase

£500–£2,500 ex VAT

Each, quoted individually

Alongside either phase
  • Two-person approval (buddy checking)
  • Split and staged deliveries
  • Postcode and address validation
  • Live warehouse dashboard
  • ERP quotes converted to orders
  • Shopify and WooCommerce orders
  • Email alerts for the team
  • Anything else your process needs

Built at the same time as either phase, or added later once you know what you need.

Ask about add-ons

How a project runs

The same five steps for every build, whatever its size.

  1. Discovery call

    We talk through how orders reach you, where the time goes and what you’d like to change. No charge, no obligation.

  2. Written specification

    We write up exactly what we’d build, screen by screen, so there’s no ambiguity about scope. Free for quoted projects.

  3. Fixed quote

    A fixed price and timescale for each phase, valid for 90 days. Add-ons are priced individually so you choose what’s included.

  4. Build and test

    We build each phase and test it with your team on real orders before anything goes live.

  5. Launch and support

    We monitor the launch closely, then keep everything updated and secure with quarterly maintenance.

Running costs, in full

No per-user licences. Third-party services are billed to you directly at cost, so you can see exactly what you pay for.

Required to run

Billed at cost by each provider, mostly direct to you.

  • Hosting

    A UK server in a London data centre with daily backups, set up in your company’s name and managed by us.

    DigitalOcean, direct to you

    ≈ £20 / month

    $25, billed in dollars

  • AI processing

    Reading incoming order emails and attachments. Varies with email length and number of attachment pages.

    OpenAI, direct to you

    2p–5p per order

    £6–£15 / month at 300

  • Cloud printingWarehouse & shipping

    Sends labels and ship notes to your warehouse printers.

    PrintNode, direct to you

    ≈ £7 / month

    $9, billed in dollars

Required total£26–£35/ month

Optional

Your choice. You own the platform either way.

  • Maintenance and upgrades

    Quarterly Laravel and package updates, server security patches, major version upgrades and testing after every update.

    Zestcode

    From £80 / month

  • Changes and improvements

    New features or changes once you’re live, quoted before work starts.

    Zestcode

    £90 / hour

    As needed

Optional totalFrom £80/ monthPlus £90 / hour for other changes, as needed

Zestcode prices exclude VAT. Third-party prices are the providers’ published rates at the time of writing and may change, and dollar prices are shown in pounds at an approximate exchange rate.

Questions we’re asked most

The things operations and finance teams usually want to know before a discovery call. Anything else, just ask.

  • Do we have to change our ERP or accounts software?

    No. We build around the systems you already use. Orders are created in Unleashed or your ERP in the normal way, and invoices continue to flow to Xero or your accounts package exactly as they do today.

  • Who owns the platform once it’s built?

    You do. Every platform is a bespoke build for your business, not a licence to shared software. Once it’s live you own it outright: it runs in hosting accounts set up in your company’s name, there are no per-user fees, and keeping us on for maintenance is your choice, not a condition.

  • How accurate is the AI at reading orders?

    Very accurate on clear, typed purchase orders, and less certain with poor scans or handwritten notes. That’s why every field gets a confidence score, anything under 7 out of 10 is flagged, missing details are left blank rather than guessed, and every order is approved by a person before it goes anywhere.

  • Can we start with just part of the workflow?

    Yes, and we usually recommend it. Order capture, review and ERP sync make a sensible first phase. Once that’s live and proving itself, the warehouse devices, carrier booking and add-ons can follow.

  • How long does a build take?

    It depends on scope, but as a guide: order automation takes around six weeks from the agreed start date, and the warehouse and shipping phase around eight weeks after that. Each phase includes a testing period with your team before it goes live.

  • What if an order needs changing after it’s approved?

    Approved orders are ordinary orders in your ERP, so your team amends them there as usual. When the warehouse opens an order for picking, the platform refreshes it from your ERP, so pickers always see the latest version.

  • Where is our data kept, and is it used to train AI?

    Your platform, database and email attachments live on a UK server, in a London data centre, in an account in your company’s name. Orders are read through OpenAI’s business API, and data sent through the API isn’t used to train OpenAI’s models by default.

  • What does it cost to run once it’s live?

    The essentials are paid to providers directly: hosting (around $25 a month including daily backups), AI processing (roughly 2p to 5p per order) and, if you automate printing, PrintNode at $9 a month. For a few hundred orders a month that’s typically under £50. Maintenance from £80 a month is optional. The pricing page has the full breakdown.

  • Who looks after the system once it’s live?

    We do, if you’d like us to. Optional maintenance covers quarterly Laravel and package updates, server security patches and testing after every update. Further changes are quoted before work starts and billed at our hourly rate.

  • What will you need from us to get started?

    Access to your ERP and the order inbox, a good set of real example orders (including the awkward ones), and for the shipping phase your carrier account details and current ship note. We confirm exactly what’s needed when we write the specification.